Business Travel To China

We offer assistance in all formalities related to the submission of applications for participation in fairs.

Strategic planning of the trip is a very complex process. At this stage, there are many difficulties for people who do not have experience in coordinating business visits and do not travel around China on a daily basis. Our employees are more than willing to plan the whole trip for you with all the details. In your free time, we can also schedule and plan for you visits to see tourist attractions in convenient locations to your business trip, or even organize a vacation period for you after the fair.

In order to come to China, you must obtain an appropriate visa in advance. A business visa (M) is issued to business travelers, to attend trade fairs and for business meetings with contractors in China. In order to obtain a business visa, it is necessary for you to have an invitation from China, which can be easily issued by your fair administrator. In a case where you do not have sufficient time for additional formalities, we encourage you to use our service. We will help you professionally plan the entire trip and take care of everything locally, as well as issue a visa invitation for the entire duration of the trip and help you obtain a visa from anywhere in the world.

While it is easy to purchase international airline tickets to China online, it is much cheaper and more convenient to buy domestic flight tickets through Chinese mobile applications. In addition, on specific routes and dates, many modes of transportation in China require purchasing tickets in advance. For example, fast trains that reach the speed of 300km/h require buying tickets some time before. These tickets are also available through Chinese mobile applications, where payments must be made in the Chinese currency. Our employees will assist you in buying all the tickets you need – and in the event of unexpected changes, we will also help you match the best transportation connections possible.

During your travel to China, the location of your accommodation is of the most importance. For example, about 200,000 entrepreneurs from all over the world come to Guangzhou trade fair each year. If your hotel is relatively far away from the exhibition center, you will have to deal with traffic and all kinds of transportation-related difficulties. In addition, the type of the accommodation itself is also a huge factor during your business trip to China. Some trade fairs last up to three weeks and some clients prefer to stay in an apartment, rather than in a hotel. We offer assistance in choosing and booking the best accommodation options to suit your needs.

The decision to travel to such a distant and exotic country like China brings up many questions. Due to their extensive experience, our employees will advise on issues such as:

Every single day of your stay in China generates additional costs, therefore it is imperative you choose and select valuable suppliers even before your trip to China. If you would like to receive help in verifying and choosing potential suppliers you’d like to work with, please contact us.

After selecting the best suppliers possible, you should arrange business meetings together. During scheduling, you should be mindful and aware of the Chinese holidays that take place, as well as business hours of operation of your desired supplier. During scheduling your business trip and meeting, it’s also important to be mindful of the factory location.

Strategic planning of your trip is quite a complex process. During this part of the process, a lot of people who do not have experience in business trips face lots of difficulties in maneuvering throughout China. Large distances between cities (sometimes exceeding even 2000 km) or even the need to purchase tickets for local transport in advance (often on Chinese websites and in Chinese currency) significantly impede efficient preparation. Sometimes connections with smaller towns where factories are located are difficult, and the only sensible way of communication is a few hours spent driving a car. In such situations, it is necessary to receive help from a person with extensive knowledge of local Chinese communication. It is also necessary to find someone who has a Chinese driver’s license. In China, this is the only document which entitles you to drive or rent a car. Additionally, at the client’s request, we can plan visiting tourist attractions in your spare time, located in convenient locations to your business meetings.

In order to come to China, you must obtain an appropriate visa in advance. A business visa (M) is issued to business travelers, to attend trade fairs and for business meetings with contractors in China. In order to obtain a business visa, it is necessary for you to have an invitation from China, which can be easily issued by your fair administrator. In a case where you do not have sufficient time for additional formalities, we encourage you to use our service. We will help you professionally plan the entire trip and take care of everything locally, as well as issue a visa invitation for the entire duration of the trip and help you obtain a visa from anywhere in the world.

While it is easy to purchase international airline tickets to China online, it is much cheaper and more convenient to buy domestic flight tickets through Chinese mobile applications. In addition, on specific routes and dates, many modes of transportation in China require purchasing tickets in advance. For example, fast trains that reach the speed of 300km/h require buying tickets some time before. These tickets are also available through Chinese mobile applications, where payments must be made in the Chinese currency. Our employees will assist you in buying all the tickets you need – and in the event of unexpected changes, we will also help you match the best transportation connections possible.

Several aspects of a business trip such as convenient location, a comfortable bed and a wholesome breakfast are very important. Quality standards between foreign and Chinese hotels differ significantly. In addition, most Chinese hotels do not offer a European breakfast, and Chinese cuisine is quite specific to the region and not all Westerners like it. While it is an interesting experience to try new, exotic flavors, certainly no one wants to start serious negotiations without proper rest and a good meal. What’s more interesting and important at the same time, is that in smaller cities sometimes despite booking a hotel online, upon arrival the hotel may inform you that they do not have permission to accommodate foreigners. To avoid this type of situation and many other similar problems, it’s worth relying on the help of companies which have lots of experience in regards to such topics.

The decision to travel to such a distant and exotic country like China brings up many questions. Due to their extensive experience, our employees will advise on issues such as:

We help our clients to calculate their business costs, as well as currency exchange.

China is a country where the knowledge of English is barely enough for efficient functioning. Even in the country’s major tourist cities such as Shanghai, Beijing or Canton, taxi drivers usually do not speak any other language besides Chinese. The situation is similar in places such as restaurants, shops, train stations, and sometimes even at airports. To ensure your entire trip runs smoothly, we offer full and comprehensive care throughout your stay in China. Our employees will be at your disposal 24 hours a day. During this time, we will help you with issues such as:

After your arrival to China, our employees will take care of you and obtain a Chinese sim card.. Constant access to the Internet and phone connections are essential in everyday work. In addition, when you are in a new country without the knowledge of the local language, you should be sure that we can always easily contact an assistant in China or your family and friends in the case of an emergency.

During your trip to China, we offer the help of English-Chinese and Chinese-English translators. Conducting business talks and negotiations with Chinese contractors in a smooth communication manner is the key to success. It is imperative to accurately explain the supplier’s expectations in regards to the appearance, technical details or quality of ordered goods. It significantly reduces the risk of errors in the future production process. In addition, ease of communication is conducive to building better relationships which are extremely important in Chinese business culture.

Strategic preparation and cultural awareness can significantly contribute to building a strong position in business relations with Chinese contractors. Negotiations are a constant element in cooperation agreements in China – they are used to acquire new suppliers, manage current orders or cope with a rapidly changing business environment. Our company offers professional trade negotiations that follow the principles of Chinese business culture.

Finalizing business conversations is a very important stage in business cooperation. It is at this moment that final decisions are made. It is worth making sure that there are no misunderstandings between the parties. In this regard, we offer you the help of a translator who will make sure that the expectations of foreign entrepreneurs have been properly understood by Chinese contractors. What’s more important, we also offer the help of a lawyer who specializes in international trade. We will help you prepare a professional English-Chinese contract tailored to the individual needs of customers and their orders.

At the client’s request, we can also organize visits to tourist attractions in your free time. We will comprehensively take care of all the complex details, according to your desires. Visiting nearby attractions usually take place in the evenings after a day at the fair, therefore it is quite limited in time. Some customers may also decide to extend their trip for a few days longer in order to tour China and see all of the attractions that were not close to the fair.

We know how troublesome it is to collect all invoices and bills needed for later settlements. It is also worth remembering that in China, most invoices are issued in Chinese, which can be an additional difficulty to those who are not natives. For our clients, we issue a collective commercial invoice in English. The invoice lists all travel costs such as taxi rides, train and plane tickets, catering expenses, hotel charges, etc.