Business Travel To China

Business trips to China stopped being a privilege only available to the biggest companies on the market. At the moment, there is an increasing number of smaller entrepreneurs that decide on building direct business relations with Chinese contractors. In China, there are huge possibilities in building your own network, where the ease of obtaining a visa and lots of flight availability speeds up the whole process.

However, it is important to note that scheduling a meeting with a supplier, obtaining a visa and buying the ticket does not guarantee a successful trip and a return on investment.

Organizing a fruitful business trip to China is a complex process. It requires not only professional preparation, but effective on-site operation supported by lots of experience. Both the preparation plan and the on-site action plan may differ depending on whether the purpose of the trip is participating in industry fairs, factory visits, business meetings with suppliers, or maybe a combination of all these options.

Business trips to China stopped being a privilege only available to the biggest companies on the market. At the moment, there is an increasing number of smaller entrepreneurs that decide on building direct business relations with Chinese contractors. In China, there are huge possibilities in building your own network, where the ease of obtaining a visa and lots of flight availability speeds up the whole process.

However, it is important to note that scheduling a meeting with a supplier, obtaining a visa and buying the ticket does not guarantee a successful trip and a return on investment.

Organizing a fruitful business travel to China is a complex process. It requires not only professional preparation, but effective on-site operation supported by lots of experience. Both the preparation plan and the on-site action plan may differ depending on whether the purpose of the trip is participating in industry fairs, factory visits, business meetings with suppliers, or maybe a combination of all these options.

Business trips to China stopped being a privilege only available to the biggest companies on the market. At the moment, there is an increasing number of smaller entrepreneurs that decide on building direct business relations with Chinese contractors. In China, there are huge possibilities in building your own network, where the ease of obtaining a visa and lots of flight availability speeds up the whole process.

However, it is important to note that scheduling a meeting with a supplier, obtaining a visa and buying the ticket does not guarantee a successful trip and a return on investment.

Organizing a fruitful business travel to China is a complex process. It requires not only professional preparation, but effective on-site operation supported by lots of experience. Both the preparation plan and the on-site action plan may differ depending on whether the purpose of the trip is participating in industry fairs, factory visits, business meetings with suppliers, or maybe a combination of all these options.

#1 Participation in Trade Fairs

1. Preparation Stages

Fair Application

We offer assistance in all formalities related to the submission of applications for participation in fairs.

Organization of the Business Travel

Strategic planning of the trip is a very complex process. At this stage, there are many difficulties for people who do not have experience in coordinating business visits and do not travel around China on a daily basis. Our employees are more than willing to plan the whole trip for you with all the details. In your free time, we can also schedule and plan for you visits to see tourist attractions in convenient locations to your business trip, or even organize a vacation period for you after the fair.

Invitation to China & Obtaining a Visa

In order to come to China, you must obtain an appropriate visa in advance. A business visa (M) is issued to business travelers, to attend trade fairs and for business meetings with contractors in China. In order to obtain a business visa, it is necessary for you to have an invitation from China, which can be easily issued by your fair administrator. In a case where you do not have sufficient time for additional formalities, we encourage you to use our service. We will help you professionally plan the entire trip and take care of everything locally, as well as issue a visa invitation for the entire duration of the trip and help you obtain a visa from anywhere in the world.

Purchase of tickets on international & local grounds

While it is easy to purchase international airline tickets to China online, it is much cheaper and more convenient to buy domestic flight tickets through Chinese mobile applications. In addition, on specific routes and dates, many modes of transportation in China require purchasing tickets in advance. For example, fast trains that reach the speed of 300km/h require buying tickets some time before. These tickets are also available through Chinese mobile applications, where payments must be made in the Chinese currency. Our employees will assist you in buying all the tickets you need – and in the event of unexpected changes, we will also help you match the best transportation connections possible.

Accomodation

During your travel to China, the location of your accommodation is of the most importance. For example, about 200,000 entrepreneurs from all over the world come to Guangzhou trade fair each year. If your hotel is relatively far away from the exhibition center, you will have to deal with traffic and all kinds of transportation-related difficulties. In addition, the type of the accommodation itself is also a huge factor during your business trip to China. Some trade fairs last up to three weeks and some clients prefer to stay in an apartment, rather than in a hotel. We offer assistance in choosing and booking the best accommodation options to suit your needs.

Advice on all other aspects of the trip

The decision to travel to such a distant and exotic country like China brings up many questions. Due to their extensive experience, our employees will advise on issues such as:

  • most favorable date of business travel
  • appropriate team delegation
  • adjusting your wardrobe in relation to weather conditions
  • many others

2. Trip Completion

Currency Exchange

We help our clients in calculating the estimated cost of their trip and helping during the process of currency exchange.

Assistance of Our Employee During Stay In China

China is a country where the knowledge of English is barely enough for efficient functioning. Even in the country’s major tourist cities such as Shanghai, Beijing and Guangzhou, taxi drivers usually do not speak any other language besides Chinese. The situation is similar in places such as restaurants, shops, train stations, and sometimes even at airports. To ensure your entire trip runs smoothly, we offer full and comprehensive care throughout your stay in China. Our employees will be at your disposal 24 hours a day. During this time, we will help you with issues such as:

  • airport pickup
  • all kinds of different translations
  • purchase of the Chinese sim card
  • attention to your business travel schedule
  • adapting to any unexpected changed
  • optimal time organization
  • taxi or metro transportation accommodation
  • domestic trips in China, as well as ticket purchasing
  • aid in restaurants according to your preferences
  • visiting tourist attractions in free time

Chinese Sim Card

After your arrival to China, our employees will take care of obtaining a Chinese sim card for you. Constant access to the Internet and phone connections is essential in everyday work. In addition, when you are in a new country without the knowledge of the local language, you should be sure that we can always easily contact an assistant in China or your family and friends in the case of an emergency.

Language Translator

During your trip to China, we offer the help of English-Chinese and Chinese-English translators. Conducting business talks and negotiations with Chinese contractors in a smooth communication manner is the key to success. It is imperative to accurately explain the supplier’s expectations in regards to the appearance, technical details or quality of ordered goods. It significantly reduces the risk of errors in the future production process. In addition, ease of communication is conducive to building better relationships which are extremely important in Chinese business culture.

Negotiations & Contact With Suppliers After the Fair

Trade fairs are a perfect opportunity to learn about new products on the Chinese market, as well as build your own network of business contacts. While it is of great importance to network with potential employees and customers during your trip and gain lots of extensive new information on their products, proper negotiations and price agreements are usually determined once you come back to your country of origin. We offer professional assistance in communication with suppliers, trade negotiations and building strong business relations which will last for a long time, even once the trade fair ends.

Visiting and Tourism

At the client’s request, we can also organize visits to tourist attractions in your free time. We will comprehensively take care of all the complex details, according to your desires. Visiting nearby attractions usually take place in the evenings after a day at the fair, therefore it is quite limited in time. Some customers may also decide to extend their trip for a few days longer in order to tour China and see all of the attractions that were not close to the fair.

Invoices

We know how troublesome it is to collect all invoices and bills needed for later bookkeeping, accounting and all kinds of settlements. It is also worth remembering that in China, most invoices are issued in Chinese, which can be an additional difficulty to those who are not fluent in the Chinese language. We help our clients by issuing a collective commercial invoice in English. This invoice lists all travel costs such as taxi rides, train and plane tickets, catering expenses, hotel charges, etc.

#2 Trade Fair Reporting

In a case where you cannot attend the trade fair personally or the cost of traveling to the fair is too high for you, we offer you with a comprehensive fair report. At your request, our employees will be more than willing to participate in the indicated by you trade fairs in China. During the fair, we’ll be able to get all of the information you will need, as well as we will create a database of suppliers along with contact information. In addition, we will provide you with photo and video documentation.

#3 Factory Visits & Business Meeting

1. Preparation Stages

Verification and Selection of Contractors

Every single day of your stay in China generates additional costs, therefore it is imperative you choose and select valuable suppliers even before your trip to China. If you would like to receive help in verifying and choosing potential suppliers you’d like to work with, please contact us.

Arranging Meetings with Suppliers

After selecting the best suppliers possible, you should arrange business meetings together. During scheduling, you should be mindful and aware of the Chinese holidays that take place, as well as business hours of operation of your desired supplier. During scheduling your business trip and meeting, it’s also important to be mindful of the factory location.

Organization of The Most Optimal Travel Plan

Strategic planning of your trip is quite a complex process. During this part of the process, a lot of people who do not have experience in business trips face lots of difficulties in maneuvering throughout China. Large distances between cities (sometimes exceeding even 2000 km) or even the need to purchase tickets for local transport in advance (often on Chinese websites and in Chinese currency) significantly impede efficient preparation. Sometimes connections with smaller towns where factories are located are difficult, and the only sensible way of communication is a few hours spent driving a car. In such situations, it is necessary to receive help from a person with extensive knowledge of local Chinese communication. It is also necessary to find someone who has a Chinese driver’s license. In China, this is the only document which entitles you to drive or rent a car. Additionally, at the client’s request, we can plan visiting tourist attractions in your spare time, located in convenient locations to your business meetings.

Invitation To China & Obtaining a Visa

In order to come to China, you must obtain an appropriate visa in advance. A business visa (M) is issued to business travelers, to attend trade fairs and for business meetings with contractors in China. In order to obtain a business visa, it is necessary for you to have an invitation from China, which can be easily issued by your fair administrator. In a case where you do not have sufficient time for additional formalities, we encourage you to use our service. We will help you professionally plan the entire trip and take care of everything locally, as well as issue a visa invitation for the entire duration of the trip and help you obtain a visa from anywhere in the world.

Purchase of tickets on international & local grounds

While it is easy to purchase international airline tickets to China online, it is much cheaper and more convenient to buy domestic flight tickets through Chinese mobile applications. In addition, on specific routes and dates, many modes of transportation in China require purchasing tickets in advance. For example, fast trains that reach the speed of 300km/h require buying tickets some time before. These tickets are also available through Chinese mobile applications, where payments must be made in the Chinese currency. Our employees will assist you in buying all the tickets you need – and in the event of unexpected changes, we will also help you match the best transportation connections possible.

Hotel Reservations

Several aspects of a business trip such as convenient location, a comfortable bed and a wholesome breakfast are very important. Quality standards between foreign and Chinese hotels differ significantly. In addition, most Chinese hotels do not offer a European breakfast, and Chinese cuisine is quite specific to the region and not all Westerners like it. While it is an interesting experience to try new, exotic flavors, certainly no one wants to start serious negotiations without proper rest and a good meal. What’s more interesting and important at the same time, is that in smaller cities sometimes despite booking a hotel online, upon arrival the hotel may inform you that they do not have permission to accommodate foreigners. To avoid this type of situation and many other similar problems, it’s worth relying on the help of companies which have lots of experience in regards to such topics.

Advice On All Other Aspects Of The Trip

The decision to travel to such a distant and exotic country like China brings up many questions. Due to their extensive experience, our employees will advise on issues such as:

  • most favorable date of business travel
  • appropriate team delegation
  • choosing the right gift for your Chinese supplier
  • adjusting your wardrobe in relation to weather conditions
  • many others

2. Trip Completion

Currency Exchange

We help our clients to calculate their business costs, as well as currency exchange.

Assistance of Our Employee During Stay in China

China is a country where the knowledge of English is barely enough for efficient functioning. Even in the country’s major tourist cities such as Shanghai, Beijing or Canton, taxi drivers usually do not speak any other language besides Chinese. The situation is similar in places such as restaurants, shops, train stations, and sometimes even at airports. To ensure your entire trip runs smoothly, we offer full and comprehensive care throughout your stay in China. Our employees will be at your disposal 24 hours a day. During this time, we will help you with issues such as:

  • airport pickup
  • all kinds of different translations
  • purchase of the Chinese sim card
  • attention to your business travel schedule
  • adapting to any unexpected changed
  • optimal time organization
  • taxi or metro transportation accommodation
  • domestic trips in China, as well as ticket purchasing
  • aid in restaurants according to your preferences
  • visiting tourist attractions in free time

Chinese Sim Card

After your arrival to China, our employees will take care of you and obtain a Chinese sim card.. Constant access to the Internet and phone connections are essential in everyday work. In addition, when you are in a new country without the knowledge of the local language, you should be sure that we can always easily contact an assistant in China or your family and friends in the case of an emergency.

Language Translator

During your trip to China, we offer the help of English-Chinese and Chinese-English translators. Conducting business talks and negotiations with Chinese contractors in a smooth communication manner is the key to success. It is imperative to accurately explain the supplier’s expectations in regards to the appearance, technical details or quality of ordered goods. It significantly reduces the risk of errors in the future production process. In addition, ease of communication is conducive to building better relationships which are extremely important in Chinese business culture.

Professional Trade Negotiations

Strategic preparation and cultural awareness can significantly contribute to building a strong position in business relations with Chinese contractors. Negotiations are a constant element in cooperation agreements in China – they are used to acquire new suppliers, manage current orders or cope with a rapidly changing business environment. Our company offers professional trade negotiations that follow the principles of Chinese business culture.

Finalizing Talks & Signing Contracts

Finalizing business conversations is a very important stage in business cooperation. It is at this moment that final decisions are made. It is worth making sure that there are no misunderstandings between the parties. In this regard, we offer you the help of a translator who will make sure that the expectations of foreign entrepreneurs have been properly understood by Chinese contractors. What’s more important, we also offer the help of a lawyer who specializes in international trade. We will help you prepare a professional English-Chinese contract tailored to the individual needs of customers and their orders.

Visiting & Tourism

At the client’s request, we can also organize visits to tourist attractions in your free time. We will comprehensively take care of all the complex details, according to your desires. Visiting nearby attractions usually take place in the evenings after a day at the fair, therefore it is quite limited in time. Some customers may also decide to extend their trip for a few days longer in order to tour China and see all of the attractions that were not close to the fair.

Commercial Invoices

We know how troublesome it is to collect all invoices and bills needed for later settlements. It is also worth remembering that in China, most invoices are issued in Chinese, which can be an additional difficulty to those who are not natives. For our clients, we issue a collective commercial invoice in English. The invoice lists all travel costs such as taxi rides, train and plane tickets, catering expenses, hotel charges, etc.

OEM ODM Production in China Private Label TISCO